Auto Assign Rooms Feature

The Auto Assign Rooms feature will automatically assign a room to each reservation.  If the reservation is for more than one room, it will assign as many rooms as needed.  By using the auto assign rooms feature, the system will find the best possible fit for each room so you can minimize the risk of moving a guest from one room to another during their stay.  When rooms are being blocked manually, they tend to leave broken gaps between days, but with auto assign, the broken gaps are removed slotting rooms in the best possible order.

To start go to FRONT DESK --> Auto Assign Rooms

For a basic assignment of individual reservations, you can, very minimally, add the start (lower) date and end (higher) date of the days you want to assign and click OK.

But the great part about roomMaster is all the other useful options you can employ here as well.

Auto Assign based on Group or Reference - 

If you want to auto assign rooms for any reservations that have a group code attached to it, you’ll be able to type the group code inside the box.

If a reservation has any reference notes, or numbers you can type in the information, and it will auto assign any reservations that has those notes attach to it.

Auto Assign based on HOLD TYPE - 

You can auto assign reservations based on the different hold types such as:

Auto Assign based on ROOM TYPE - 

You can also auto assign reservations based on the room types of your property

Auto assign based on ROOM GROUP - 

If you have multiple room types, but the room groups are the same you can auto assign any reservations based on the room groups you have set, and all the room types listed under that room group will have rooms automatically assigned to them. (ex: you have multiple king room types, but they fall under "Kings" in room group)

Auto Assign based on ENTRY (booked on) date - 

You can auto assign reservations based on the date that the reservations were made. So, if you want to do all reservations made on March 30th, 2025 you would use the "Entry Date" option to complete the requested task.

The last 3 options you're able to utilize are listed below:

• Clear All Assigned - This option removes all room assignments for rooms within the selection criteria.  Rooms with the Lock Assignment turned on will be ignored.
• Use Unavailable Rooms - Select this option to assign rooms that are marked as unavailable assuming you will correct the unavailable problem before the guest is checking in. (Not recommended)
• Give unavailable rooms one extra day for cleaning - Checking this option will not assign a reservation to a room which becomes available on the check-in date.  This allows for one extra day for cleaning and to ensure that the room can actually be used.

Once you insert the information on which reservations to auto assign click on OK, and it will then begin to auto assign all the rooms within the parameters that you set.