How to add a new account code

How to Add an account code

 
To add a new account code go to Setup > Configuration > Guest Ledger > Account Codes

Scroll through the existing codes to find a number between 110 & 999 that is not currently being used.  roomMaster uses codes 001 – 109 Internally so these cannot be used.

Click Insert

 

Type in the number you have chosen

Type a description that will show on the guest folio

Select the appropriate Category from the drop down list

Select the appropriate reporting Account Group

Select the appropriate reporting Account SubGroup

Select the appropriate Reroute Group if applicable

Select the appropriate Sales Centre if applicable

Select the appropriate Lodging Indicator

Select if this code is to be a Debit or a Credit

If you are using the accounting export, fill in the appropriate External Account and select the External Type

Click the Tax Options tab

 

Tick the appropriate tax/taxes

Click the Other Options tab

 

If this is a credit code or a generic code that you would like further information on, tick Voucher is required.  This forces staff to put a reason/details in the voucher field when using this code.

Click OK to save.