EPI - Micros

Micros POS has some features that need configuration to work correctly with roomMaster.

Micros Special Formulas

Micros POS allows users to charge directly to a company master. In EPI, a special formula needs to be entered to read these messages from Micros correctly.

/PREFIXRC Allows posting to City Ledger by Account ID Prefix. All account numbers prefixed by "R" will be posted to rooms and all account numbers prefixed by "C" will go to City Ledger. Micros users can bill to room using "R101" to post to room 101 and "C812" to post to City Ledger account 812 for example.

Micros Breakdown

The Micros Breakdown button allows the breakdown of a sale transmitted in a Micros POS message to be posted in roomMaster automatically. The button only displays for Micros POS configurations.

In EPI, go to Configuration > open a Micros configuration > Accounts tab. Enter the text, position and Debit and Credit account codes to use for the outlet using Micros. Select Micros Breakdown and the sales buckets appear. Each bucket is a different portion of the total bill.

• Sales (1,2,3,4) Total - Each bucket is the sales total for certain portion of the check. For example, Sales 1 Total could be the food portion of the check, Sales 2 Total the beverage portion, Sales 3 Total the alcohol portion and Sales 4 Total Other items.
• Discount Total - This is the total discount applied to the bill.
• Service Charge (key, auto) - These are the tip portions of the bill.
• Tax (1,2,3,4) - These are the different taxes that could be applied to a bill.

The Micros installer should be able to define what is included in each bucket in the Micros message. Once that is determined, account codes from roomMaster, both Debit and Credit, are entered into the corresponding bucket in EPI. Go to Setup > Configuration > Guest Ledger > Account Codes in roomMaster to create any needed account codes.

Continuing the example from above, since the Sales 1 Total bucket is food, enter debit and credit account codes for food for this outlet. For Sales 2 Total, enter the beverage debit and credit account codes for the outlet. Continue this process until all the applicable sales buckets have a debit and credit account code entered. Check the Use Micros Bucket Posting Accounts to apply the Micros Breakdown when posting checks. Unchecked, the debit and credit account codes on the Accounts tab will be used.

Multiple Outlets

If multiple outlets are using Micros POS, enter the text from the Micros message that designates the different outlets in the Text on Line field on the Accounts tab. So if the restaurant is designated by 0100 in the Micros message, the bar by 0200, and the gift shop by 0300, enter the text and the corresponding position. This tells EPI what outlet the message is coming from so the proper account codes can be used. Enter the debit and credit account codes for each outlet in the corresponding fields. Then, for each outlet press the Micros Breakdown button and enter the debit and credit account codes for the buckets.

If a message comes from Micros that cannot be identified with an outlet, the Default account is used. Select the Micros Breakdown button corresponding to the Default account to enter default debit and credit account codes.

Micros Data Stream Settings

Micros has a configuration option which sets how the data stream will look. In the Micros Configurator (On the Micros Master Station), find the Interface Type Definition settings.

• Switch 1 - Reference Entry should be off, which means length 16.
• Switch 4 - # of Guests field should be off, which means length 3.
• Switch 5 - Workstation ID length should be off, which means length 2. (“On” is 9, which is incorrect)