Posting Sales Items

For properties without a specific Point of Sale application, like iQ-POS, Desk Folios can be used to post non-guest items, sundries, or Point of Sale type transactions. To post one of these types of transactions, you must use an existing Desk Folio or create a new one. Usually a desk folio is created each day or month to hold these transactions, and checked out on a regular basis (either daily or monthly) by the night auditor. Make sure to check the Do not save scanned credit card information (POS) option on the General tab of the desk folio properties for daily and monthly item sales desk folios. This clears the credit card information after each transaction, ensuring each transaction is separate and the same credit card is not charged for multiple transactions.

Simply post the transaction (Debit - Charge) of the items purchased, and then post the payment (Credit - Payment). When the transaction is completed, there should be a zero balance. If you create one sale per desk folio, you can print a receipt for the guest.

See Petty Cash for more information on posting Petty Cash and Paid Outs.