Group Master / Transfer Charges

Rerouting of charges is used to automatically move transactions from one folio to another during posting for Groups and Master Billing. This is helpful if a group leader is paying for all room and tax postings for example. When the room and tax posting is made, it is automatically moved to the group folio. You have the ability to pick which types of charges are moved on the folio level.

Below explains how to transfer a single balance from one folio to another as well as how to setup and use the auto-reroute of charges.

Desk folios can be used as Group Master Billing folios. A desk folio is created for the group and will remain in the Guest Ledger until the entire group has checked out. To print a Group Folio listing all charges, pull up the guest folio or desk folio which all charges have been rerouted. Press the Print button and then select Group Folio. (You must have Allow Summary/Group folios turned on in Folio Setup)

The following options are accessed by selecting a Guest Folio and then pressing the Transfer Button

General

Transfer all transactions on Master Folio to another folio - Gives you the ability to transfer all transactions on the Master Folio to another folio.

Return All Items Back to this Original Folio- Gives you the ability to bring back any transaction(s) moved using the Transfer all transactions option or through Automatic Charge Routing.

Combine all Transactions to Master Folio - Takes all transactions on Folio B, C and D and combines them all on to Folio A. This option cannot be undone.

To move all transactions from all sub folios of a guest to another guest folio, first press Combine all Transactions to Master Folio, then Transfer all transactions on Master Folio to another folio.

Automatic Charge Routing

You have the ability to setup an automatic reroute of charges when a guest checks in (or after) which will tell the system as charges are posted to the guest bill, they are moved automatically to another folio once it is posted. The transaction is moved and no copy remains on the original folio.

Folio/Sub Folio - Pick the folio and sub folio you wish to transfer the transactions to and then select the reroute group to move the transactions automatically.

Lower/Higher Date - If there are dates in these fields, the transactions are rerouted only when the audit date is within this period. If they are blank, all transactions are rerouted when posted. Note: If the transaction is being posted on the Higher Date, it is routed only if it is posted prior to the CheckOut Time as set in Setup > Configuration > Reservations > CheckOut Time. If you wish this to encompass the entire day, you must blank out the Checkout Time in setup. This is done so breakfast/morning charges are rerouted on the checkout date, but not afternoon/dinner charges.

Reroute Groups - Select which Reroute Groups should be transferred. Account codes can be assigned a Reroute Group in Setup > Configuration > Guest Ledger > Account Codes > General tab of each account code. Only charges should move from folio to folio and you should never automatically reroute payment records.

Select All - Allows you to select all Reroute Groups at once

Deselect All - Allows you to deselect all Reroute Groups and remove the folio number

Apply and Reroute Now - Allows you to reroute transactions already posted on a folio if they are included in the reroute groups selected.

Note: iQ-POS will transfer charges only on Single Line Item postings. It will not transfer if the POS Bill To Room posting consists of more than one line item posting because of a Breakdown option. (ie: Breakdown by Account Code or Item)

Balance Transfer

This is where you can to transfer a specific amount or the remaining balance to another folio, or any remaining credit to a reservation. Select the folio or reservation you wish to transfer the balance to and enter the amount. Then, press Transfer Above Balance Now ... to complete the transfer using account codes 300 and 301 (Transfer Debit and Transfer Credit). You MUST press the Transfer Above Balance Now... to complete the transfer.

Moved Transactions

Shows any transactions that originated from this folio but are now sitting on another folio. This would be either through Moving Transaction or Transfer.